Hosting an event is exciting, but when you’re using an outdoor venue, keeping the weather from interfering can be a task. When the rains start or the winds pick up, you’ll need a staging area that’s equipped to handle the weather without forcing you to shut down. The team at Audio Images Sound & Lighting in Batavia, NY, wants to help. They explain how you can prepare your event for whatever the weather throws your way.

How to Prepare Staging Equipment for Rain or Hail

When it comes to rain, a gentle sprinkle is nothing to fear, but a torrential rain or hailstorm can be a major problem if you’re not prepared. Keep all sensitive equipment sheltered from the elements. Move external speakers to a covered area and make sure all lighting fixtures are covered and protected from the elements. Most equipment on your outdoor stage should be fine, but keep an eye out for any video equipment that might be damaged by the impact of hail or water intrusion.

How to Prevent Wind Damage

When you’re hosting an event outdoors with a stage, tents, tables, and other equipment, it’s important to make sure you have the right security measures in place. If you haven’t set up your staging equipment, wait until the storm passes whenever possible. If the area is already set up, make sure all canopies and tents are secured with additional stakes and ropes to keep them safe when a gust kicks up. Secure loose equipment on stage and double-check the tightness of any projector screens and ropes. If you notice anything loose, either roll it up or tighten the tension on the fasteners.

Though equipment is important, the safety of your staff and your guests should be your top priority. If there are sustained winds or gusts over 40 miles per hour, encourage everyone in the audience or around the stage area to stay at least 90 feet back from the base. This way, they’ll be safe should anything come lose or fall during the storm.

If you’re looking for high-quality audio-visual equipment for your upcoming event, contact the staging experts at Audio Images Sound & Lighting. Their dedicated staff will help you find everything you need to put on an event to remember no matter how large or small. Learn more about their services by visiting their website and call (585) 343-4050 to discuss your needs today.